Annual general meetings and general meetings during the pandemic

Associations are recommended to postpone annual general meetings and general meetings or to conduct them online. Limited companies and cooperatives may use proxies and postal voting in accordance with a temporary provision currently in effect. Here we have gathered information about the rules that apply to annual general meetings and general meetings during the pandemic.
Published

General recommendations for associations and individuals

According to the regulations and general recommendations issued by the Public Health Agency of Sweden, everyone is responsible for limiting the spread of Covid-19.

As an association, you should:

  • postpone annual general meetings and association general meetings, if possible, or conduct them online
  • avoid other meetings or conduct them online
  • As an individual, you should: 
  • stay at home if you have symptoms
  • limit new close contacts and only socialise with the people you normally meet. 
  • keep your distance from others 
  • preferably socialise outdoors
  • Perform a risk assessment

Meeting many people in the same place entails an increased risk of spreading infection. The Public Health Agency of Sweden has developed a tool for risk assessments that can be used by associations and other businesses. You can find the tool on the website of the Public Health Agency of Sweden

Laws and prohibitions

There is no ban on association meetings under the Pandemic Act. Nor is there any rule that governs the number of participants, provided that the meeting is held in someone‚Äôs home or garden. If the meeting is held in a rented facility or if it could be counted as a public gathering, the number of participants may not exceed eight. For a gathering to be considered a public gathering, it must be arranged for the general public or be accessible to the general public. Read more about public gatherings on the Police website.